Approved July 2023
Standard Operating Procedures (SOPs) of the Dixon Boat Club are fundamental rules to manage organizational norms that meet the General Membership’s needs. The SOPs help to maintain order and act as guidelines for the Club’s members to follow. SOP stewardship is the responsibility of all Club members. Not adhering to the SOPs, may jeopardize Club Membership.
Each Chairperson is responsible for selecting their committee members, to ensure adequate coverage for scheduled functions and projects, and to oversee workday credits.
Bar Chairperson
This Chair is responsible for stocking the bar, maintaining inventory,
and schedule state certified members to tend the bar for Club
functions.
Bartenders are responsible for keeping the bar and
the bar area clean before and after each Club function.
*Note: Unused beverage tickets may only be redeemed for non-alcoholic
beverages and may not be saved to be used at another Club function.
Kitchen Chairperson
The Kitchen Chairperson is responsible for dinnerware, kitchen
products, etc. for the Club’s dinner functions. This Chair is to
keep the kitchen inventory stocked and to schedule sponsors for each
function.
*Dinner Sponsors plan meals, order and cook the food;
additionally, sponsors schedule cooks and servers, set up and clean up
the dining room and kitchen before and after their sponsored event.
Public Relations/Hospitality Chairperson
This Chair is responsible for the Club’s publicity and issuance
of “all occasion” cards and the sending of flowers when
needed on behalf of the Dixon Boat Club.
Workday Chairperson
This Chair coordinates and plans work projects, schedules workdays,
schedules member assistance for special work projects, and keeps a
posted work list in the Club House. The Chair is also responsible for
maintaining the member workday records for the year.
Safety Chairperson
Unsafe conditions or activities are reported to the Board of Directors
and the General Membership. Furthermore, the Safety Chair is
responsible for checking the Club’s fire extinguishers and
report refill due dates to the Board.
Raffle Chairperson
The Raffle Chair purchases prize items for raffles at the General
Membership meetings and Club dinner functions; extra items will be
purchased for the Commodores Dinner’s special raffle. This Chair
shall give at least two (2) financial reports per year, at the General
Membership meetings. At the December Membership meeting, monies
procured from the
raffle sales will be turned over to the Commodore. Monies not required
as seed money for the following year, will be added to the General
Fund.
Newsletter Chair
The Newsletter Chair writes and mails a monthly newsletter to keep the
Membership informed of upcoming Club functions such as dinners,
workday projects, meetings, Membership notices, and issues of
interest.
The fiscal year of the Dixon Boat Club shall be the calendar year, January 1st. through December 31st. Workday credits and probationary member meeting attendance data will be collected from December 1st. through November 30th.
Membership dues shall be assessed and mailed out in December. Payment
is due in
full and must be received by the February‘s General Membership
meeting. Dues
for a Primary member start at $100.00.
The Purser will accept payments only when accompanied by the mailed
billing notice. If a member loses the mailed billing notice, blank
billing forms are available at the club house. The blank notices
must be appropriately filled out and accompany dues payment to be
accepted. Payment may be made at the General Membership meetings or
by mail to: Dixon Boat and Fishing Club, Inc. P.O. 808 Dixon CA.
95620
Failure to pay dues by the February Membership meeting will be cause
for membership termination. Special circumstances relative to personal
hardship may be heard by the Board and must be initiated by the member
prior to the January Board meeting. Recommendations by the Board will
be brought to the February General Membership meeting for discussion
and approval.
Example Timeline:
• December -- members will be billed as soon as
possible after the December Board Meeting held the Second Thursday of
the month.
• January -- non-payment of dues and any
delinquent fees not received by the February General Membership
Meeting are cause for Membership termination.
• February -- The February Board meeting, on the
second Thursday of the month, will finalize the membership roster, and
determine the number of new members invited to join the club. The
Secretary notifies the prospective new members of the required
attendance at the March General Membership meeting.
• March – New members are required to
attend the General meeting for review and induction.
$100.00.....Annual Dues
$ 10.00.....Spousal Dues (optional)
Unfulfilled workday(s)...... 200.00 per workday
Other fees..................... (to be determined)
It is understood that dues, fees, penalties, and all other charges
mentioned in these SOPs may be amended and subject to change by
approval of the General Membership.
Initiation fees shall be set as recommended by the Board of Directors and approved by the membership:
$100.00.....Nonrefundable applicant fee
$200.00.....Initiation fees due at acceptance
$100.00 ....Yearly dues due at acceptance
$400.00.....Total for Primary Member Applicant
$ 10.00......Spousal Dues (optional)
$310.00.....Total (with spousal option)
Members may dock their boats for up to 72 hours without dockage fees
or penalty.
Requests may be made to the Board of Directors for extended time
allowances
Boats may not be left at dockside for more than seventy-two (72) consecutive hours without approval of the Board. Members who have boats parked at dockside over 72 hours, without approval, will be fined a $50.00 dock fee on that fourth day. Upon notification of a dock penalty, and, if not paid within seven (7) days after receipt of the billing notice, a fee of $100.00 will be added. Non-compliance by the seventh day may cause the member’s boat to be removed and all charges will be assessed to the member. All fees will be due and payable upon receipt as per action of the Board of Directors. Unpaid fees may result in Membership termination.
The Dixon Boat Club has limited space for the land storage of boats
and boat trailers. Members will be limited to one (1) boat or trailer
per member. Members wishing to store their boat and boat trailer,
regardless of size, should contact a club officer. A waiting list will
be established on a first come first serve basis and maintained by the
Club’s Purser. When a vacancy occurs in the land storage area,
the next applicant on the list will be contacted. A fee of $25.00 per
month, will be charged to the member. The Port Captain will keep
records of storage fees and the Club’s Purser will bill the
members quarterly.
Autos, trucks, campers, camp trailers, motor homes, etc. may not be
stored on the Club’s property.
The Dixon Boat Club is not responsible for member’s boat,
trailer, electronics, or any other related items left in storage. In
cases of severe weather or emergencies, the Port Captain may call
members to re-secure their boat and trailer, or even to remove them
from the Club’s property.
All boat and boat trailers must have current registration, license, US
Recreational Fee Tags, CF numbers, and the boat must have a Membership
number decal on the starboard rear of the transom. In addition, the
trailer must have a Membership number decal on the right rear fender,
or if the trailer has no fenders, then behind the right rear wheels,
if neither of these options are possible, then the decal shall be
placed on the trailer to provide clear visibility to a passing
pedestrian. Alternately, or in combination with, the member can place
his number decal on the rear window of the tow vehicle.
Stored boats and boat trailers must be operational, and have been
operated, launched, or removed from the premises, at least once a
month. Members must do a monthly inspection and re-secure boat and
boat trailer. Failure to take responsibility for the licensing, the
condition, and the security of his/her stored unit, may result in
storage privileges being denied. Upon notice from the Board of
Directors of denied storage privileges, the member will have seven (7)
days to remove their vehicles from the Club’s premises.
Noncompliance of this section may cause the removal of member’s
boat and trailer at the expense of the member.
Non-payment of dry land storage fees will be considered delinquent if
not paid within thirty (30) days upon receipt of billing. Delinquent
storage fees will not only put your Membership in jeopardy but may
cause your boat and trailer to be removed from the Club‘s
property. Such actions will be charged to the member.
All members are encouraged to support Club functions and the upkeep of
the facilities by fulfilling a minimum of two (2) workdays per
calendar year, credited in four-hour increments.
A fine will be assessed to a Primary member for a non-completed
workday obligation. The non-completed workday fine is $200.00. per
workday. The workday year is December 1st through November 30th.
Workday hours will be credited for work done either by Primary member
or paid Spousal member, or both. Four (4) hours of work equals one
workday credited. To be credited for workdays, Members must sign the
Workday Sign-In sheet and record the hours worked. For documentation,
it is recommended to photograph the sign-in sheet.
Workday projects will be posted by the Workday Chairperson at the Club
House and in the Newsletter. Workday hours will be credited from
December 1st through November 30th for fiscal purposes.
A primary member, and or, paid Spousal member, working a full dinner
function (both A.M. and P.M.) will have completed the workday
obligation for that calendar year
Workday hours do not accumulate from year to year.
The Port Captain may monitor workday hours in the absence of the Workday Chairperson. It is the responsibility of each member to post their workday hours and to document hour credits.
Return to TopViolation of any Regulation pertaining the use of the Dixon Boat Club, when such Regulations have been promulgated by the Board of Directors and approved by the Membership, shall constitute grounds for membership termination.
A. Non-members not accompanied by a Club member are
not allowed on the Club’s
property.
B. Dependents of members under the age of sixteen
(16) years of age are not
permitted use of the Club facilities for any
purpose without being accompanied by a
Club member.
Dependents of members between the ages of sixteen
and of eighteen (16-18) are
permitted to use the Club facilities provided the
dependent’s parent/guardian,
requests permission from the Board of Directors. If
permission is granted in writing,
the parent/guardian will assume full responsibility
for the dependent’s actions. The
Port Captain maintains records of authorized users
as notified by the Board of
Directors.
Members may camp overnight for a maximum of fourteen (14) nights, or the accumulation of fourteen (14) nights per calendar year. (January 1st-December 31st). Requests for longer stays may be approved by the Board of Directors. A five dollar ($5.00) per day camp fee will be charged for any overnight stay beyond the fourteen-night allowance.
A. Members will be charged a fee of $5.00 per night
for electricity hook up.
B. One guest camping unit per member will be allowed
to stay for a maximum of
fourteen (14) consecutive nights or the
accumulation of fourteen nights per
calendar year (1 family utilizing 1 camping rig).
Extensions will not be permitted for
guests. Guests will be subject to a camping fee of
$10.00 per night. And up to
$15.00 per night, if electricity is requested.
C. All fees for camping are to be given to the Port
Captain.
D. Members are responsible for themselves and for any
guest they may bring to the
Dixon Boat Club. This includes obeying the
Club’s Rules and Regulations, conduct,
and for all monies owed the Club. Violation may put
your Membership in jeopardy.
E. The bar shall be open and only left open at the
discretion of the Port Captain. All
ABC Regulations will apply. Only Club members are
allowed behind the Bar and only
those ABC certified will be allowed to serve
alcoholic beverages. All fees collected by
the Port Captain will be turned in to the
Club’s Purser.
A. Members are allowed to bring guests on their boat
at any time.
B. Members are limited to one “guest
boat” per boat outing. No guest boats are
allowed on weekends from October to March. The
“guest boat” must leave the Club’s
harbor with the member and return with the
member.
C. All guests will be restricted to parking North of
the Club beyond the pump house and
may include parking outside the Club’s gates.
For any invited guest with boats or
non-member vehicles, members must place a note in
the window of the guest’s
vehicle showing the member’s number.
The Membership of the Dixon Boat Club has agreed to paying mounting
fees of
one Striped Bass over thirty (30) pounds, per member number while held
by the
existing member. This number applies to children 18 and under, a
spouse, or the
primary member and to be paid for by the Membership.
An enduring plaque for anyone catching a 30+ pound Striper, will be updated at the end of the year by the Commodores Dinner sponsor and presented yearly at the Commodores Dinner.
Children, 12 and under will be charged half price for a dinner ticket at any Club sponsored function.
Members are encouraged to help with the cleanup of their dining area.
The Annual December Christmas Potluck that members and their
families,
and their guests attend, may expect a visit from Santa Clause. The
Club
purchases the turkey and ham for this dinner. (Usual donation of 3
medium
turkeys and 3 hams). Participating members are to bring a wrapped gift
for
each child they bring for Santa to hand out, and a food donation that
serves
at least 12. Suggested gift value should be under $25.00. All members
are
encouraged to help with dinner set up and clean up for this function.
For
fiscal purposes, any workday hours done at this function will be
credited to
the following calendar year.
1. A member (sponsor) must apply to the Board of
Directors for any Dixon Boat
Club catered function.
1. The Board of Directors will review the application
and submit the request for
approval to the Boat Club members at the next
general membership meeting.
2. Upon approval, the sponsor of said catered
function will be responsible for the
following:
a. Kitchen Set-up
b. Bar Set-up
c. Bartenders (Club members)
d. Servers
e. Clean-up
f. Food ordering
g. Ticket Sales (Bar and dinner ticket system.)
4. Catered Boat Club functions will be held at Boat
Club only.
5. All bartenders, that serve alcoholic beverages,
must be ABC certified Boat Club members. Non-members cannot serve
behind the bar.
The $10.00 Spousal fee is not mandatory but does have the following advantages:
A. Membership voting...see Article IV Section 9
B. Credit for Workdays...see Article X
C. Hold an Elected Office or Chairperson position
– see Article IV Section 7
D. Membership Carry over – see Article IV
Section 9
ABC regulations state that only ABC certified Club members are allowed as Bartenders. Non-members are not allowed behind the Bar. The Dixon Boat Club expects members and their guests to pay by using the “Honor System.” Non-compliance of this section may jeopardize our Liquor Licenses and your Membership.